Job Title: Project Manager & Ministry Assistant
Direct Report: Executive Pastor
Full or Part Time: Full-Time

Are you a detail-loving, people-serving, purpose-driven individual who thrives in both planning and supporting roles? Renovation Church is looking for a Project Manager & Ministry Assistant who is passionate about using their administrative and project management skills to serve a fast-paced, growing church. In this hybrid role, you’ll help keep the day-to-day ministry operations running smoothly—from supporting pastoral leadership and managing office logistics to coordinating creative projects and Sunday production needs. This is your opportunity to be part of a vibrant team, make a tangible impact, and contribute to something far greater than yourself: changed lives and a church built for generations to come.

Position Overview

At Renovation Church, we exist to create repeated opportunities for every man, woman and child to to see, hear and respond to the Gospel of Jesus. The Project Manager & Ministry Assistant plays a critical role in creating systems that support life transformation. This person brings clarity to complexity, joy to the details, and excellence to every assignment. This dual-role position serves both as an administrative backbone for our pastors and ministries and as a project coordinator for creative and production needs across our church. It’s a unique opportunity for someone who is highly organized, relationally intuitive, and mission-minded to use their gifts to make a Kingdom impact.

Key Responsibilities

Office & Administrative Support

• Open and prepare office daily for staff and guests
• Serve as the first point of contact for guests, phone calls, and general inquiries
• Maintain inventory of office and kitchen supplies, concessions, and event materials
• Handle mailings, packages, gift cards, postage, and office contracts
• Greet guests, answer phone calls, and provide a warm front-office presence
• Support data entry and updates in CCB and Basecamp (people, queues, contacts)
  Pastoral & Ministry Support
• Assist Pastors with calendar, meetings, emails, notes, and reminders
• Support church-wide initiatives like KPM reporting, thank-you cards, and Board
  meeting prep
• Manage logistics for staff events, family nights, and special projects
• Assist additional ministries during heavy traffic seasons

Project & Creative Management

• Collaborate with creative team to track project timelines and ensure follow-through
• Track creative tasks in ClickUp; follow up with creatives to meet deadlines
• Assist with proofing, ordering, and distributing materials for events and series
• Help bridge communication between departments to keep everyone aligned and
  informed
• Proof graphics, request files, place print orders, and liaise between teams
• Take notes in creative meetings and upload assets to shared platforms (Dropbox, Slack)

Production & Digital Coordination

• Prepare and organize weekly Sunday service playlists (in-person and online
• Upload sermon notes and digital content across platforms
• Maintain ProPresenter storage and archive old production files
• Support occasional content curation for events (Marriage, Men’s Breakfast, etc.)

Ideal Candidate

• Loves Jesus, the local church, and serving behind the scenes
• Strong administrative and organizational skills with attention to detail
• Creates welcoming environments effortlessly
• Proficient in platforms like ClickUp, Dropbox, Google Suite, CCB, and Zoom (or willing
  to learn)
• Comfortable managing multiple moving parts and meeting deadlines
• Flexible and able to adapt to the evolving needs of a growing church
• A team player who communicates clearly and follows through consistently
• Prior experience in church administration, production, or project coordination is a plus